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Plynárenská 1, Bratislava +421 910 744 005

Sales Programs Co-ordinator/Office Manager Pharma

This is an excellent opportunity to work for a global pharmaceutical company with a focus on medical aesthetics products on a independent, individual role. Do you prefer to work alone, independently with a significant responsibility?

  • Work type: full-time
  • Salary: 1 500-1 700 EUR/m
  • Region: Karadžičova
  • Required language: English (B2)
  • Suitable for graduates: no
  • Reference num.: A9627
Natália Šegedová

Natália Šegedová

+421 910 705 385

What is it all about?

We are searching for an experienced, reliable and task-oriented candidate, who will work independently and will be responsible for performing a number of administrative, support tasks. The ideal candidate should be self-motivated, highly professional, capable of managing their work load and prioritizing tasks in a fast-paced company environment with the interest in pharmaceutical products and processes.

The main responsibilities include, but are not limited to:

1. Manage the Promotional materials approval process 25%
  • Provide constant and effective communication between all parties throughout the approval process.
  • Ensure job creation within the company approval system for product and meeting requests.
  • Ensure Regulatory/Compliance’s approvals are received to achieve marketing expectations/timings.
  • Provide support for successful material approval, making decisions on layout, colours, ensuring correction /amendments are attended to.
  • Track and ensure deadlines are met for each marketing item.
  • Communicate final certification of item to all parties/stakeholders.
  • Manage material approval withdrawal SOP in accordance with local guidelines/regulation.

2. Logistical / Administrative support for events, congresses and meetings 30%
  • Arrange and organize all logistics, activities and administration for sales meetings, product launches, congresses and Medical education events.
  • Ensure all marketing materials, invitations required are produced, copy approved and certified for use in accordance with prevailing regulations.
  • Provide logistical support during events as required.
  • Provide a yearly event calendar for Sales teams so as to track meetings and track the busy periods in the year to organize work effectively

3. Managing and tracking expenditures 25%
  • Communicate costs via the appropriate tracking system for the SMM/PM to manage their budget.
  • Track the promotional budget to ensure that all projects are kept within the tactical plan and liaise with SMM, PM and finance on a regular basis.
  • Manage all incoming invoices, ensure all purchase orders and estimates/invoices for all items correlate, are within the given budget and are passed onto finance department/External accounting agency for payment.

4 .Administrative and logistical support to the sales force 20%
  • Manage the communication and roll out to the sales team of all marketing materials and promotional items (new/amended materials, lost materials, business cards, special requests).
  • Track distributed materials/promotional items ensuring satisfactory supply to sales teams.
  • Provide support to the sales force for any other request/needs and gather feedback on material suitability.
  • Support communication with the distributors on the product stock and availability

Recruitment process:
1. HR Screening/Interview/Case study
2. Face to Face interview with Hiring manager
3. Fase to Face Structured Interview Country Manager and Hiring Manager

Who are you?

  • You have secondary with school-leaving examination or University degree
  • You have track record in managing multiple projects and meeting deadlines
  • You have previous experience of working in multinational/corporate environment
  • Experience of event/meeting organization support and coordination
  • Experienced using a range of IT packages, including copy approval system, databases and Microsoft software to a high standard
  • Fluent in local language and English (written and oral), Strong communication skills
  • At least 2-3 years of experience on similar position is required
  • You are able to work under pressure and have an ability to switch gears at a moment’s notice
  • You have ability to handle administrative details independently, while exercising good judgment in keeping your bosses adequately informed and also utilize sound business judgment
  • Exceptional written, verbal, and interpersonal communication skills (also in English) are must
  • Medical or Pharma Industry or another regulated industry experience preferred!

Why is this position attractive?

  • Steep learning curve - no day is the same
  • Ability to work on various projects and process improvements related to the function accross the organization
  • Flexbility (Home Office upon agreement, after probation period)
  • Above market compensation package
  • Work type: full-time
  • Salary: 1 500-1 700 EUR/m
  • Region: Karadžičova
  • Required language: English (B2)
  • Suitable for graduates: no
  • Reference num.: A9627


Natália Šegedová

Natália Šegedová

+421 910 705 385
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